Course Coordinator Responsibilities

The PEPP Course Coordinator (CC) is the primary person responsible for the quality of the PEPP Course. Responsibilities include the following:

Maintain Integrity of Program

  • The AAP has involved many experts in the development of a quality PEPP curriculum. However, the quality of the course relies heavily on the PEPP CC and Faculty. The CC maintains the integrity of the program and ensures that all minimum course requirements are met.

Select and Communicate with a PEPP Medical Advisor

  • It is the PEPP CCs responsibility to identify a person to serve as the PEPP Medical Advisor for the course. The qualifications and responsibilities of this person are described in the section titled Medical Advisor. The name and address of the Medical Advisor must be indicated on the course roster so that the AAP can recognize him or her with a formal letter after the course.

Select Appropriate Faculty

  • A PEPP CC recruits, prepares, and supervises the Faculty for the course being coordinated. More information on the qualifications and responsibilities of Faculty can be found in the section titled Faculty.

Ensure Course Evaluations Are Completed

  • Feedback from the participants in every course is very important. PEPP CCs ensure that participants complete an evaluation form on www.PEPPsite.com.

Maintain Direct Communication with the AAP

  • The PEPP CC is responsible for registering each PEPP Course and submitting a course roster for each PEPP Course. The CC may also choose to publicize upcoming PEPP Courses that are open to the public so that interested individuals may be referred to your course. The staff in the Academy’s Division of Life Support Programs can be reached at:
American Academy of Pediatrics
Division of Life Support Programs
141 Northwest Point Blvd.
Elk Grove Village, IL 60007-1098
800-433-9016 ext. 4795
PEPP@aap.org
www.PEPPsite.com

Note: All activity in your PEPP CC account is associated with the username and password you selected when you set up your account. It is essential that you use the correct username (email address) when registering new courses and submitting rosters.

Coordinate Logistical Issues

  • The PEPP CC manages logistical issues, including everything from equipment, room reservations, and registration to catering and signage. In some cases, these responsibilities can be delegated. More detailed information on planning the PEPP Course can be found in the section titled Course Timeline.

Manage Course Budget

  • The PEPP CC manages the course budget.

Address Educational Principles Within the Structure of the Course

  • The PEPP CC is responsible for the educational quality of the PEPP Course. The CC should ensure that the course is delivered in a way that is consistent with modern adult learning theory and that the content of the course is maintained.

Be Present for Entire Course and Supervise All Aspects of the Course

  • The PEPP CC needs to be present for the entire course. The CC supervises the registration process and observes lectures, scenarios, and skill stations. The CC needs to be prepared to intervene if necessary. This could involve teaching a segment of the course or redirecting a skill station or scenario.

Register Upcoming PEPP Courses

  • Three to six months prior to each PEPP Course, the PEPP CC registers their upcoming PEPP Course on www.PEPPsite.com.

Submit Completed Course Rosters to the AAP

  • After completion of a course, instructors must go online to www.PEPPsite.com to update the course roster. Indicate students who have successfully completed the course and submit. Once the roster is submitted, students will receive their course completion certificates by email. You must submit your roster within 30 days of the course date.

Ensure the Safety of Participants

  • The PEPP CC
    • Ensures that universal precautions are followed
    • Ensures that all sharp equipment is handled and disposed of appropriately (e.g., sharps box)

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Faculty

The PEPP CC is responsible for selecting the Faculty for the course.

Requirements

There are two levels of PEPP Courses: BLS and ALS. A wide range of health care professionals could be attending these courses. Faculty members must be health care professionals. It is important that the Faculty selected is appropriately trained for the course and audience that they are teaching. Ideally, Faculty members are individuals who have successfully completed a PEPP Course.

Responsibilities

Facilitate Learning Process

  • Faculty should facilitate the learning process of assigned material in a meaningful way for the students in the course. They should read the Educational Principles document before the PEPP Course.

Be Familiar with Course Structure and Material

  • Faculty must familiarize himself or herself with the overall course structure and assigned material before the course and should be thoroughly familiar with the objectives and content that he or she is presenting.

Work with PEPP CC and Other Faculty

  • Faculty must be willing to work with the CC and other Faculty. Typically, a PEPP Course involves a PEPP CC and several Faculty members. It is important that everyone work together to have a successful course.

Read Materials Related to PEPP Faculty

  • Faculty members must have a copy of the PEPP Instructor Toolkit and the PEPP Textbook and should read the sections pertinent to their teaching assignment before teaching the PEPP Course.

Number of Faculty Needed

The number of Faculty needed to conduct a PEPP Course varies depending on how many participants are enrolled in the course. The skill stations require a Faculty-to-student ratio of 1:6. The case-based scenarios require a Faculty-to-student ratio of 1:10.


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Medical Advisor

The PEPP CC identifies a Medical Advisor for each PEPP Course conducted.

Requirements

  • Have an active physician’s license (MD or DO)
  • Hold current responsibilities in the local or regional EMS system
  • Know local and/or regional EMS jurisdictional protocols
  • Agree to review how the PEPP Course can be integrated into the local EMS community
  • Serve as resource for the CC to answer questions regarding the course content and integration of PEPP principles into the EMS system

Responsibilities

The level of involvement needed from the PEPP Medical Advisor may vary from one course to the next. It is not mandatory for the Medical Advisor to be on site, but he or she must perform other duties including the following:

  • Provide direction and advice for the CC as needed
  • Review the course content and recommend potential Faculty if needed
  • Identify and clarify jurisdictional and protocol issues to be addressed in the course
  • Serve as a Faculty member if possible

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Course Timeline

Advance preparation is one of the keys to conducting an effective PEPP Course. The following provides the information that you need for advance planning.

Course Planning Checklist

The following are suggested action steps to take in planning a PEPP Course. It is recommended that planning for a PEPP Course starts approximately 3 to 6 months before the course begins.

Before the Course

  • Identify Medical Advisor
  • Review evaluation and comments from previous course (if applicable)
  • Select a course to teach (ALS or BLS and onsite or hybrid)
  • Select course dates
  • Reserve the location for the course
  • Contact continuing education provider or state EMS providers or determine if CAPCE credit is needed
  • Identify appropriate people to serve as Faculty for the course
  • Develop course budget and set registration fee
  • Mail Faculty confirmation letter
  • Establish registration procedures
  • Register your course on www.PEPPsite.com
  • Develop plan for promoting the course
  • Order textbooks and other needed materials from Jones and Bartlett Learning (800-832-0034)
  • Send textbooks to participants in advance of the course so they may complete the required precourse work
  • Order the course supplies and equipment
  • Reserve audiovisual equipment
  • Send the first mailing to prospective participants
  • Select the menu for food functions and breaks, if needed
  • Schedule a meeting with the Faculty
  • Order course signage
  • Process the registration
  • Mail a confirmation letter with directions to the location, parking facilities, and course materials to participants

Day Before the Course

  • Reconfirm meals and refreshments
  • Set up registration area
  • Hold a Faculty meeting
  • Prepare the course signage
  • Photocopy the PEPP Provider test

During the Course

  • Check the rooms to see that all audiovisual equipment and lights are in order
  • Check on setup for meals and refreshment breaks
  • Place course signs in appropriate locations
  • Set up equipment for skill stations
  • Facilitate course participant registration and Faculty check-in
  • Distribute course materials to participants
  • Monitor the course to maintain schedule flow
  • Monitor lectures, scenarios, and skill stations to maintain the desired group size
  • Score tests
  • Have Faculty available to answer questions and provide directions

The CC may serve as Faculty during the course but should limit how many lectures/scenarios they teach so they can be available to oversee the course sufficiently.

After the Course

  • Submit the roster to the AAP through the online database
  • Send thank you letters to Faculty, medical advisor, vendors, and support staff
  • Send honorarium (optional)
  • Return equipment
  • Pay invoices
  • Send appropriate paperwork to continuing education provider for approval

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